General
Annual Update Form
Answers
General
Q: What do I do if I'm not
sure if my utility needs to be certificated?
A: If you are unsure where your utility fits into RCA regulation,
you can complete the Pre-Application for Utility Certification
Determination (available in the
Forms Library).
RCA will review your
response and notify you whether your utility is exempt or is
eligible for Provisional or traditional Certification.
Q: What do I file if I'm currently
being reviewed for an Approval to Construct by the Alaska
Department of Environmental Conservation (ADEC)?
A: Complete an Application for an Initial Finding of Public
Convenience and Necessity for New Public Water or Sewer
Systems (available in the
Forms Library
). A finding of public
convenience and necessity does not grant you approval
operate; however, it may be referenced within your
application for certification, which must be completed and
approved prior to your providing service to ten or more
customers for compensation, in accordance with AS
42.05.221.
Q: How do I expand my
service area?
A: In accordance with 3 AAC 52.724(c), a provisionally
certified utility must submit a new application for provisional
certification in order to modify its services area. (available
in
the Forms Library).
A utility filing for a
service area amendment must include the revised portions
of its tariff with its application.
Annual Update Form
Q: Why do I have to file
the Annual Update?
A. The Annual Update allows the RCA to monitor the ongoing
financial and managerial health of your utility. At this time,
form is required to be submitted by all provisionally
certificated utilities, in accordance with 3 AAC 52.724, which
states:
3 AAC 52.724. Continuing requirements.
(a) A provisionally certificated utility shall file the
following information each year, no later than 180 days
after the close of the utility’s annual accounting period:
(1) a fee of $100;
(2) an affidavit stating that the utility continues to
meet the qualifications for provisional certification
set out in 3 AAC 52.720;
(3) a statement of any changes to information
submitted with the utility's application for
provisional certification;
(4) a statement of revenue and expense for the last
fiscal year on a form prescribed by the
commission; the utility must identify all sources
of revenue including customer fees and
operational subsidies from other sources; to
comply with this paragraph
(A) the utility may file a combined water and
wastewater statement using at least the
following accounts, if applicable to that utility:
income account 400 and associated
subaccounts and expense accounts 401, 403,
408.1, 409.1, 421, and 427 as described in
the Uniform System of Accounts for Class D
water utilities prescribed under
3 AAC 48.277(a)(17)
;
(B) the utility may file a separate water and
wastewater statement using at least the
following accounts, if applicable to that utility:
(i.) for water, income account 400 and
associated subaccounts and expense
accounts 401, 403, 408.1, 409.1, 421,
and 427 as described in as described in
the Uniform System of Accounts for Class
D water utilities prescribed under
3 AAC
48.277(a)(17)
;
(ii.) for wastewater,
income account
400 and associated subaccounts and
expense accounts 401, 402, 403, 408,
409, 421, and 427 as described in as
described in the Uniform System of
Accounts for Class D water utilities
prescribed under
3 AAC
48.277(a)(27)
;
(5) the following information from the utility’s
reporting period, on a form prescribed by the
commission:
(A) the number of active connections by customer
class and the monthly user fees associated
with them;
(B) the total water production for the fiscal year;
(C) the yearly water consumption of each
individually metered user.
Q. What happens with the
information I file?
A. The RCA will collect and record the information in a
database that will allow State and Federal agencies to
compare the ongoing financial and managerial health of
small water and wastewater utilities throughout Alaska. This
will enable support agencies to identify areas in which a
utility may benefit from assistance to ensure the utility's
long-term sustainability and to achieve cost savings. Some
funding agencies may use a utility's ongoing compliance
with this requirement as part of the scoring for the receipt
of a grant or as an ongoing grant condition.
Q. How do I complete the Annual
Update form?
A. The following is an example of a completed form:
EXAMPLE (pdf).
Q. What are the definitions for
the Uniform System of Accounts categories on the form?
A. A copy of the Uniform System of Accounts can be found in
the
Forms Library
.
Q: How do I submit the Annual
Update form?
A: The required portions of this form must be completed and
returned to the RCA with the annual fee of $100 no later
than 180 days after the close of the your annual accounting
period. The Annual Update will not be considered complete
without the $100 fee.
The Annual Update may be submitted online if you have
registered with the RCA. Otherwise, mail the Update and
the $100 fee to the RCA at:
Regulatory Commission of Alaska
701 West Eighth Avenue, Suite #300
Anchorage, AK 99501
Last Updated 05
05/30/2008
Date Issued: 9/1/2007